Account Reconciliation Software
A reconciled account is the only evidence your numbers are real. Everything else is data entry with confidence.
What it refuses to do
It will not guess when the answer is not in the data
“$9,000 to Chase ••4471. No matching deposit in a connected account. Owner draw, or a transfer between your own accounts?”
It will not force a reconciliation to zero
“August is out by $412.60 against the statement. Closed with one break outstanding, on Operating.”
It will not quote an accuracy figure it has not measured
“No published categorisation rate yet. The exception queue is the number that matters, and it is on your screen.”
On this page4 sections
What Meinry costs
| Rung | Covers | A month |
|---|---|---|
| Ledger | Up to $25,000 a month in expenses, one set of books | $149 |
| Close (most businesses) | Up to $150,000 a month in expenses, one set of books | $390 |
| Controller | Up to $500,000 a month in expenses, up to 3 sets of books | $790 |
Banded on what the business spends each month, never on how many people log in. Above $500,000 a month, or more than three entities, the price is worked out with you. Meinry is opening to a first group of businesses. Joining puts you on that list at these prices. There is nothing to pay today, and no card is asked for.
Join the first group or read the full ladder and what each rung includes.
What reconciliation catches that categorisation does not
Categorisation answers what a transaction was. Reconciliation answers whether it happened at all, and whether anything happened that you do not know about. They are different controls and one does not substitute for the other, which is why a set of books can be perfectly categorised and still be wrong by an amount nobody can explain.
The breaks reconciliation finds are dull and expensive. A payment entered twice because it arrived through two feeds. A bank fee that never made it into the ledger. A cheque written in March and cashed in May. A refund that netted against a charge so both vanished. None of those look like errors in a profit and loss. They just make it wrong.
- Duplicates from overlapping feeds, or a manual entry on top of an import
- Missing transactions: fees, interest, chargebacks the feed dropped
- Timing differences between when you recorded it and when it cleared
- Transfers between your own accounts recorded as income or expense
Continuous, not at month end
The traditional cadence is monthly, because that is when the statement arrives and when a person has time for it. It is also the reason a break found on the fifth of next month is about a transaction you last thought about six weeks ago, when you could still have said what it was without looking anything up.
Meinry reconciles as the feed updates. A break surfaces while the context is still fresh, which is the difference between a question you answer in ten seconds and one that needs an afternoon of receipts. It does not make the break less real. It makes it cheap.
The breaks are shown, never smoothed
There is a version of automated reconciliation that reconciles to zero by posting a plug entry when the two sides do not agree. It produces a clean report every month and it destroys the entire point of the control, because the one number that mattered, the unexplained difference, is now hidden inside a journal entry with a tidy name.
Meinry does not do that. An unresolved break stays visible on the account it belongs to, with both sides of the difference and the date it appeared. A month closes with breaks outstanding if that is the truth, and the report says so. An honest report with a named difference can be investigated; a clean one that was made clean cannot.
What automation can and cannot decide
The matching can be automated, and nearly all of it should be. It is exact work at volume, which is the shape of problem software has always been better at than people. Matching a thousand ledger lines against a thousand statement lines is not a task that benefits from human attention.
The investigation of what is left is where judgement enters. Whether a $9,000 difference is a transfer, a duplicate or a genuinely missing payment depends on what you did, and that fact is not in either data set. So it is surfaced rather than resolved, with both sides shown.
Questions people actually ask
What is account reconciliation?
Comparing the transactions recorded in your accounting ledger against an independent source, usually the bank or card statement, and investigating every difference until the two agree or the difference is explained.
How often should accounts be reconciled?
Traditionally monthly, when the statement arrives. Continuously is better, because a break is far cheaper to explain in the week it happened than in the month after it.
Is bank reconciliation software different from account reconciliation software?
Bank reconciliation software is the narrower of the two: it matches one ledger against one bank statement. Account reconciliation covers every account with an external counterpart, which for a small business means the cards and the payment processors as well, and for a large one adds intercompany and balance sheet accounts. Most small businesses need the wider scope and buy the narrower phrase.
What is a reconciling item?
A legitimate difference between the ledger and the statement at a point in time, usually a timing difference such as a payment issued but not yet cleared. It differs from a break, which is a difference nobody has explained yet.
Can reconciliation be automated?
The matching can be, and most of it should be. What is left after matching is investigation, and that should be surfaced rather than resolved silently. A reconciliation forced to zero with a plug entry is a report with the control removed.
Does this replace my accounting software?
Reconciliation is a control performed against a ledger, not a ledger itself. The question worth asking is who performs it and how often, because in most small businesses the answer is a person, once a month, if there is time.
Run this against your own books
Connect the accounts and it codes what has already landed, matches the receipts to it, and reconciles each account against its own statement. What it cannot resolve from the data comes back to you as a question rather than a category, and the month closes when those are answered.
Close your month without hiring anybody
Every transaction coded as it lands, every account reconciled against its own statement, and a month that closes and locks on a fixed date. Priced on what your business spends, never on how many people log in.
One company, coded and reconciled
- Expenses a month
- Up to $25,000 a month
- Sets of books
- 1
- Accounts connected
- 3
The month closes and locks
- Expenses a month
- Up to $150,000 a month
- Sets of books
- 1
- Accounts connected
- 10
Several entities, consolidated
- Expenses a month
- Up to $500,000 a month
- Sets of books
- 3
- Accounts connected
- Uncapped
Meinry is opening to a first group of businesses. Joining puts you on that list at these prices. There is nothing to pay today, and no card is asked for.
Above $500,000 a month, or more than three entities, the price is worked out with you.